How to View/Configure/Filter the Schedule
In this tutorial, I will show you how to view and configure the Schedule Module.
The Schedule Module allows you to schedule flight and ground lessons, in the available aircraft, simulators, or classrooms; easily view the Flight Instructors’ schedule and edit your bookings with drag and drop features. Check the dispatch and checked-in flights, and view the students’ next lessons to schedule by their course progress.
VIEW SCHEDULE MODULE: (0:35)
1. First sign in to your account.
2. Go to the Schedule Module.
3. Here you can see the aircraft, simulators, flight instructors, theoretical instructors, classrooms and any other users you want displayed.
CONFIGURE THE VIEW: (0:50)
To configure your view:
1. Click on the Filters icon on the top right-hand corner.
2. Here you can select the view as large or compact.
3. You can define the time range of the displayed schedule.
4. You can select which bases you want displayed, if you select none, all aircraft with or without a defined base will be displayed. The base will also filter the aircraft, instructors, and classrooms.
5. You can filter the booking types, aircraft, instructors, other users, classrooms.
CONFIGURE SMART FILTERS: (1:22)
You can also save Smart Filters to quickly view the configured information without having to change all the filters each time. Just enter the name of the filter to save it and click Ok.
Please watch the video Smart Filters for Schedule for more information.
CONFIGURE THE TIME RANGE VIEW: (1:32)
Going back to your schedule you can select day, 1-4 weeks, or a month view. The day range or month will be displayed.
BOOKINGS VIEW: (1:46)
When you click on a booking for a flight, it will show the pertaining information such as the type of flight, the aircraft, the time, the pilot and instructor, and the lesson.
The flight bookings are color-coded by the flight types, flight status, and ground lessons. Check the “Legend” icon to learn how to identify each one.
Under Flight Types:
Blue is for solo flights or supervised solo
Yellow is for Instruction flights
Brown is for MCC
Red for exam flights
Magenta for touristic and discovery flights
Orange for technical
Teal for ferry
Purple for trip, towing, rental, and AOC flights
Gray for maintenance and unavailable time frames
And black for canceled flight
Under Flight Status we have color-coded borders:
Red for not approved flights
Light blue for dispatched
Light green for checked-in
And dark green for invoiced flight
Ground Lessons divide under:
Light blue for theoretical lessons
And red for exams
For example, this yellow with light blue border booking corresponds to an Instruction flight that has been dispatched, if the border changes to green, that means the booking has been checked-in.
You can easily view overlapping bookings.
FLIGHT INSTRUCTORS' SCHEDULE VIEW: (3:07)
On the Flight Instructors' Schedule you can view the pre-briefing and post-briefing times that are displayed in a lighter shade than the actual aircraft booking.
PRIVATE BOOKINGS: (3:15)
If there is a small lock displayed on a booking that means the flight is private and has not been published yet. A Private Booking does not notify the pilot or instructor, that way you can create a schedule and move things around until you are ready to publish the final schedule and notify the pilots.
Private Bookings are not shown to users that do not have the profile rights to see private bookings. For example, this is a view from a student because of the rights that have been assigned to the student, she can only view her bookings, any other booking will be displayed in grey and written "Reserved", so she does not see any other information
Please watch the video on Schedule Settings for more information.
CURRENT TIME BAR: (3:59)
You will see a red time bar moving across your schedule to indicate the current time.
When you click on a booking you will see small footprints on the bottom right of the icon menu. By clicking on the footprints you can see the history of the booking with all updates and modifications, including the date, time, name and action.
If you are an instructor or administrator and there is information that you are trying to view and it is not possible please check your filters. If you still can't view the information, please check with the account administrator to see if you have the profile rights to access this information in the Schedule Module.
DISPATCH TAB: (4:35)
If you click on the Dispatch tab you will see the flow of your flights. Pending, canceled, dispatched, checked-in and invoiced.
For more information on dispatch, please watch the corresponding video.
STUDENTS TAB: (4:48)
If you click on the Students tab and expand a course you can see a list of the students, the phase, the next lesson to schedule, and the main instructor. This will help you to quickly visualize the information you need to schedule the next lesson for a student.
For more information on Schedule Settings or how to schedule flights, lessons, classrooms or activities, please watch watch the corresponding tutorials.