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Category: 

Flights

How to Add/Edit/Delete a Flight

In this tutorial, you will learn how to add, edit, and delete a flight.


ADD: (0:10)


To add a flight:


1. First, sign in to your account.


2. Go to the Flights Module.


3. Click on the plus button on the bottom right-hand corner of the window. 


4. Here you will view a window with different tabs to add your new flight information. You can add as much or as little information as you want. The minimum information required includes the aircraft, date, and the correct flight times.  


Let's have a look at the different tabs:


Flight Information: 


  • Always select the correct aircraft or simulator from the row on the top. Click on the small gray arrow to scroll if needed.  You can select the flight type, such as solo, instruction, exam, and so on. 


NOTE: If you select a glider aircraft the system will automatically ask you to fill in the fields for the towing aircraft as well as the other pilot and the time. This will create two flights. 


  • I am going to select Instruction and this will automatically configure my crew options. You can define VFR or IFR, local or cross-country, day or night. 

  • The current date will be automatically selected, you can modify it if necessary.  Either click on the small calendar to select the date from the pop-up window or enter the date in the correct format.  

  • You must enter the precise times: start, taxi, takeoff, landing, and stop. You can either click on the small clock, select the hour and minute, and click "Ok" or input the hour and minutes in the correct format directly.

  • You can add the Hobbs/Tach times. You can also include the route by adding the ICAO airport code of the departure and arrival airport. If you want to add the weather you must add the times and route first then in the weather section click on the small cloud next to take-off and landing. 

  • The Metar will be automatically added based on the date, times, and location. 


Let me show you: I am going to select the Aircraft X-JHS. This is an instruction flight. I am going to leave it as is with VFR, Local, and Day. Date September 9th, 2021. Start time 12.00. Taxi 12.05. Take off 12.10. Landing 14.00 Stop 14.05. Now, I am going to add my route. Let's say Heathrow airport. I am going to enter the ICAO airport code: EGLL. Same for the arrival. Now, to add the weather, I can click on this little cloud and it will automatically add the Metar. I'm just going to add a little comment here: "Amazing flight!"


Obviously, you don't have to add all this information if you don't want to. I repeat, the minimum information required is the aircraft, date, and the correct flight times.  


You can go to any of the other tabs to add more details. Let's look at the next tab:


Crew: 


  • Here you can select the crew, such as pilot, co-pilot, instructor, examiner, safety pilot, or any other crew member the selected flight type requires. 

  • Always select the flight type in the first tab before selecting the crew, this way your crew options are automatically configured. For example, I selected an Instruction flight type so next, I will select a student then an instructor from the drop-down menu. I am going to select Julie Apton as my student and Frank Cross as the instructor.  


NOTE: Only users that are instructors will be shown in the drop-down menu when I go to select an instructor, same for students, examiners, and so on. You can configure this in the add/edit user window. To learn more, please watch the tutorial How to Add/Edit/Delete a User.


  • You can modify the type of flight times that are logged from the different functions such as DUAL, PICUS, or SPIC. Otherwise, these will be automatically selected based on your flight type. 


Lessons: 


  • You can add a flight lesson, this is especially important if you are going to evaluate the flight. 

  • There are three options: “Add”, “Auto”, and “Saved Evaluations”. Let me show you the first option. I am going to click on the  “Add” button to select the course, phase, lesson, and I can even select specific exercises if I click on the small arrow on the left to display each exercise. 

  • Course progress is color-coded: Green stands for lessons that have been completed and have a passing grade (the darker the green, the higher the grade), red for completed but failed, gray for incomplete, blue for lessons that are scheduled, and white for lessons that have not been done yet. 

  • You can also find lessons with a lock on the left, which means that the phase was locked for that student, to prevent anyone from selecting a lesson in the next phase if the current phase has not been completed. 

  • After you select the lesson and/or exercises, click on "Save". 


For more in-depth information about the Lessons tab, please watch the tutorial, How to Add/Edit/Delete a Lesson from a Flight and How to Evaluate a Flight Lesson.


Landings: 


  • You can add the airport and number of landings by the type of landing.  

  • You can add additional airports by clicking on the "Add Line" button.


Fuel: 


  • You can add the amount of fuel used for refueling before and after the flight. 

  • Check your general settings if you want to change the unit to liters, gallons, or kilograms.


Squawks: 


  • Here you can write a description of any issue related to the flight. 

  • Squawks will be recorded and displayed on the aircraft. For example, I'm going to add a squawk "Left door handle broken" this will notify maintenance so they can manage the status and address the problem. 

  • This information will be displayed if you have the Roles and Privileges to view squawks and you go to the Aircraft Module>Select the aircraft>Squawk tab.


Documents: 


  • You can attach any document related to the flight.


Attestazione & Registro dei Voli: 


  • This little star here is the last tab, this is Attestazione & Registro dei voli. This tab applies to Italian companies. Otherwise, please skip this tab. 

  • To add a register, you must select the aircraft and flight times before selecting a fuel invoice.


5. Lastly, don't forget to save.


EDIT: (7:12)


If you need to edit a flight that has already been added:


1. First, go to the Flights Module.


2. Select the flight, use the filters to search if necessary, and click on the 3 dots next to the flight to expand the menu on the right-hand side of the flight.


3. Select "Edit Flight".


4. Now you can edit the information you want to change.


5. Don't forget to save!


DELETE: (7:39)


To delete a flight:


1. First, go to the Flights Module.


2. Select the flight, use the filters to search if necessary, and click on the 3 dots to expand the menu on the right-hand side of the flight.


3. Select "Delete Flight".


4. You will be prompted with a message: "Attention. Are you sure you want to delete this flight? This action cannot be undone" Click "Yes" to accept or "No" to cancel.


IMPORTANT: You cannot add, edit or delete flights on inactive aircraft. To modify the flights, you must edit the aircraft and select "Active".


OTHER METHODS TO CREATE A FLIGHT: (8:19)


Now, let me just take this one step further. You can automatically create flights using different methods:


1. With Private-Radar's Aircraft Tracking System and Flight-Tracker, automatically create a flight with the recorder flight-tracker information. 


2. Let the system turn bookings into checked-in flights automatically by configuring this for aircraft without a Flight-Tracker on Settings>Schedule> ”Create flights automatically from the Schedule for aircraft without Flight-Tracker”. The flight will be created thirty minutes after the scheduled start time of the flight booking. After the flight, you can manually edit the flight times (start, taxi, take-off, landing, stop).


3. Alternatively, you can manually check-in a flight booking that was previously created in the Schedule Module, eighter from the Schedule Module or the Home Page, in the “My bookings” card. 


REMEMBER: You can always update the flight information by editing the flight.


ROLES AND PRIVILEGES: (9:09)


Depending on the configuration of Roles and Privileges, users may or may not have access to the Flights Module and some of the functionalities.  


To check out the Roles and Privileges to the Flight Module:


1. Go to the Users Module.


2. Click on the "Roles" button.


3. Select a role from the drop-down list.


4. Click on the Flights tab.


5. Check off the box to view the Flights Module.


6. Review the list of options you want to give each role access to.


To learn more, please watch the tutorial How to Manage the Roles and Privileges for the Flights Module.


Please watch more in-depth tutorials about the Flights Module to learn more!

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