Schedule Settings

In this tutorial, I will show you how to set up the General Settings for the Schedule.


To set up the General Settings for the Schedule, expand the menu in the top left-hand corner of the page, select Settings/Schedule.


1. Here you can define how you want your Schedule to be displayed, in UTC or Local time.


2. You can automatically calculate the night times based on the airport by adding the ICAO.


3. You can set a default time for bookings.


4. You can also define whether your bookings are private by default. If this is selected, then no one else will be able to see the bookings or receive any notifications regarding the booking until the booking has been published unless their profile rights allow it. (For more information please watch the tutorials, Public/Private Bookings and Intro to Profiles.)


5. You can also prevent bookings before or after a certain time.


6. You can prevent bookings based on aircraft constraints, such as the following:


  • Prevent double booking.

  • Prevent booking when maintenance is due.

  • Prevent booking when a certificate has expired.


7. You can also prevent bookings based on user constraints, such as the following:


  • Prevent double booking.

  • Prevent booking when a certificate has expired.

  • Prevent booking when flight/duty time exceeded.

  • Prevent booking when not current - (this refers to the number of landings solo and with a passenger on a certain type of aircraft).

  • Prevent booking when not available.

  • Prevent booking when the user's account is below the minimum amount as defined in User/Account/Settings.

  • The maximum number of pending bookings.


Note: There is the option to override these settings. Go to the Users module, click on the Profiles icon and select Schedule from the menu on the left-hand side, and check off the box "Allow to override constraints". Anyone that's assigned that profile will be able to override these constraints.


8. Here you can define your default pre and post briefing times.


9. You can create a range for instructors' activities. This is also where you can choose to Create flights automatically from the Schedule for Aircraft without Flight-Tracker. If you choose this, the flight will be created automatically 30 min after the booking has started.


Don't forget to save!


Please watch more in-depth tutorials about the Admin Settings module to learn more!

Please select one of the following options below to access a series of videos designed for you.

Image by Jon Ly
Image by Mael BALLAND
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