How to Configure the Profile Rights for the Flights Module

Profiles allow you to control users' level of access.


Any user who has been given the right to edit profiles will be able to set up and edit profiles. To learn more, please watch the video, Intro to Profiles.


In this tutorial, I am going to show you how to configure the profile rights to the Flights module so you can clearly define what each profile can do within the Flights Module.


Let's have a look.


1. First, log in to your account.


2. Go to the Users module.


3. Click on the Profiles icon on the top right-hand corner.


4. Choose a profile from the drop-down menu.


5. Now select Flights from the menu on the left-hand side.


6. Select the Criteria.


For example, I am going to select the profile Flight Instructor.


I am going to check off the boxes, “View Flights” which by default will allow the user to view his or her own flights. I also want my flight instructor to view all flights, including flights of other pilots.


If I am managing multiple bases I can limit the view to some bases or allow them to view all.


As far as the flight information goes, I am going to allow flight instructors to view everything.


For tracking as well. This is important information that I want my flight instructors to have access to, especially for debriefings and evaluations. I will check off “View the Map” and “Altitude Graph”.


I want to allow them to Print and Export.


Most importantly, I will check off “Evaluate Lessons”.


Now, for “Add/Edit/Delete flights”, I will allow my instructors to edit flights and edit flight times but I will prevent them from editing flights that are older than 7 days.


I will also allow them to “Divide Flights”. (Dividing flights comes in handy when you want to create two flights with the same information (crew, etc.) divided at the times you define. You might do this when you want to define more than one pilot in command throughout the flight or if multiple lessons need to be accounted for that were performed in one flight sequence. This can be done by dividing a flight that has already been completed and added.).


I am not going to allow them to “Delete Flights” or “Invoice Flights”, I will leave that to the administrators.


You can decide if you want them to “View Footprints” or not. Footprints show the entire history of the flight from when it was created with all the updates and modifications, including the date, time, name of who made the modification, and the action.


Now, let's have a look at how this looks from the flight instructor profile.


This is just an example of how you can configure your profile rights for instructors for the Flights module.


You should make adjustments for each profile, less accessible for students and more accessible for administrators.


For example, for students I would check off "View Flights" but I would not check off "View all flights." 


This would limit them to view their own flights but not the flights of other pilots.


Let's have a look.


Set up your profile configuration for the flights according to the access you want to grant to each profile.

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